How To Choose the Perfect POS for Your Restaurant in India

As digital transformation continues to impact various types of industries, the restaurant sector is not left behind. A Point-of-Sale (POS) system is a powerful tool for Indian restaurants to digitize the restaurant’s various types of operations providing a streamlined and efficient approach to managing orders, inventory, billing, and payments. Choosing a good POS system for restaurant is a crucial decision, with an efficient POS system you can increase overall operational efficiency by 30%, reduce wastage by 10%, and enhance customer satisfaction, ultimately leading to higher revenue and profitability. Thus choosing the right POS machine is critical for the success of any restaurant business.

Here is a buyer guide to consider when choosing the ideal POS system for your restaurant:

Step 1: Know the requirements of your restaurant

Indeed, each restaurant has its own set of unique requirements types such as menu offerings, customer preferences, and operational workflows. The first step towards selecting the right POS system for your restaurant is to identify and understand your business requirements. This involves evaluating the unique needs and challenges of your restaurant, such as menu complexity, peak-hour traffic, and payment options. For example: If you own a bakery, it is recommended to choose a bakery-specific POS system that can help you manage perishables by providing features like shelf life management and inventory management solutions.
By gaining a clear understanding of these requirements, you can select a POS system type, which is tailored to your specific needs and can help you achieve your business goals.

Step 2: Choose a user-friendly interface in POS machine

Second step towards selecting the ideal POS system for your restaurant is choosing a user-friendly interface. Your restaurant manager, head chef, or counter executive might not be tech-savvy enough to handle a complex POS machine. User-friendly POS interface ensures that your staff can quickly learn the system, reduce the risk of error, plus save the cost and time that you will be investing in
training of your employee.
When evaluating POS systems, it is important to assess the user interface, taking into account factors such as the ease of access to key features, the clarity of menus, and the simplicity of the ordering process. By selecting a POS system with a user-friendly interface, you can enhance your business operations and optimize your staff’s performance.

Step 3: Choose a scalable POS

Choosing a scalable POS system in a restaurant is important because it can accommodate the growth of your business over time. As your restaurant grow over a period of time, you may need to add more tables, more staff or your restaurant expands in term of numbers i.e: you will be opening new outlet in the same city or in different city, which mean you might need more features in your POS system.
A scalable cloud-based POS system like Foodship can easily adapt to these changes without requiring a complete overhaul of your technology infrastructure. It provides a single interface to handle various restaurant management controls, making it easier to incorporate new features like online food ordering, payments, and table reservations. This has made it a popular choice among restaurant owners as it eliminates the difficulty of integrating new features with traditional POS.

Step 4: Set a budget

When selecting a POS system for your restaurant, it’s important to establish a budget. This will help you narrow down your options and ensure that you don’t overspend. By setting a budget, you can find a POS system that meets your needs without breaking the bank.
Subscription-based POS is a better choice over one-time purchase for application based POS machine because it offers several benefits such as regular software updates, access to new features, and technical support plus no hefty cost of IT machine. 

With a subscription-based POS system, you also have the option to scale up or scale down your plan based on your business needs,
which is not possible with the application based POS machine. Additionally, subscription-based POS allows you to spread out the cost over time, making it more budget-friendly for small businesses.


In conclusion, choosing the perfect POS machine for your restaurant in India can be a daunting task in Indian market, but following this four-step buyer guide can make it easier. Understanding the requirements of your restaurant type, choosing a user-friendly interface, choosing a scalable POS system, and opting for a subscription-based system are key factors to keep in mind. With the right POS solution, your restaurant can increase profitability to many folds.

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